Our mission is to promote and protect abroad the values, interests and economic well-being of Ireland and its people. We do this under the direction of our Ministers, through our staff at home and through our Embassy network abroad.
The Embassy is recruiting for the position of Finance and Administrave Coordinator. This key position requires excellent attention to detail, reliability, and a commitment to compliance. The role will involve the provision of financial coordination in the Embassy and general administrative support. Please note however that the specific role profile of the successful candidate will be determined based on the business needs of the Embassy and may change as required. Flexibility and willingness to adapt are therefore essential.
Role:
- Financial coordination of the Embassy’s accounts, managing funds and compliance requirements and general administration support;
- Preparation of monthly Embassy accounts;
- Accounts system administration in consultation with diplomatic staff;
- Payment of Embassy invoices and liaison with service providers;
- Review and report on operational budgets and expenditure, ensuring value for money and compliance with appropriate procedures and regulations. Take responsibility for procurement matters, including tendering and reviewing contracts where appropriate;
- Liaison with service providers for Ambassador’s residence and the Chancery as appropriate;
- Helping to maintain contact databases and filing systems; and
- Other duties as required from time to time and directed by the Ambassador and Deputy Head of Mission as necessary.
Essential requirements candidates must be able to demonstrate:
- Candidates must have previous professional experience of book-keeping and accounts;
- An undergraduate degree;
- The candidate must demonstrate using work based examples of providing excellent interpersonal skills, being persuasive, working in a team but also dealing effectively with people in external organisations;
- The candidate must provide evidence of flexibility, efficiency and effectiveness showing strong organisational skills, attention to detail, able to work under pressure and to manage multiple tasks;
- The candidate should provide examples of being solutions-oriented, and committed to delivering results, including by adapting approach if necessary;
- The candidate must be fluent in written and spoken English;
- The candidate must demonstrate using examples, their working knowledge of Microsoft Office Suite (Outlook, Word, Excel);
- All applicants must have a permanent legal right to reside and work in New Zealand prior to recruitment.
Desirable requirements:
- Irish, and/or Te Reo and/or Pacific languages ability
- A good understanding of the role of the Department of Foreign Affairs and the Embassy;
- The successful applicant will work alongside other local employees of the Embassy, and will report directly to the diplomatic staff in the Mission. Previous experience in a diplomatic mission is desirable, but not essential.
Terms and conditions of employment:
- The successful candidates will be hired on a fixed term contractual basis and will be based in the Embassy of Ireland, Wellington.
- Salary details will be made available on request. Salaries are paid direct to a bank account and therefore the successful candidate must have a bank account.
How to Apply:
Please send a CV and motivation letter to recruitmentwellington@dfa.ie with the subject line Finance and Admin Co-Ordinator.
Applications must be received before Wednesday 16th February 2022. No applications will be accepted after this deadline.
The successful candidate must have a legal entitlement to live and work in New Zealand prior to recruitment.
Selection Process:
- Depending on the number of applications received, a short-listing of candidates to be called for interview may be undertaken based on the essential/key requirements above.
- It is planned that interviews will be held by video conference before 28th February 2022.
Data Protection
Please read our Privacy Policy